Authors of Oral Papers

We request you to prepare and upload a video of your presentation, comprised of a brief introduction with webcam, if desired, followed by voice over slides for your presentation. This will be played back in a Zoom room during your presentation time slot at the MeMeA 2022 in person conference. You must be present at that time and date to participate in Q&A with the onsite attendees. Please note that the file must be a video file in MP4 format (more details below).

Authors of Posters

We request you to prepare and upload a video of your presentation, comprised of a brief introduction with webcam, if desired, followed by voice over slides for your presentation. This will be posted on the conference app for all attendees to watch along with your pdf poster. You are responsible for monitoring your “conversation Tab” and answering any questions that are posted. Please note that the file must be a video file in MP4 format (more details below).

Our recommended approach to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone, is to record the presentation using Zoom, available to users on most platforms and in most countries:

Instructions for recording your presentation with Zoom:
https://ieeetv.ieee.org/ieeetv-specials/recording-your-presentation-with-zoom

For Authors located in China who are unable to access Zoom for free, use of the free software OBS, which allows also to capture simultaneously yourself while speaking and your slides:
https://obsproject.com/ 

In order for videos to be verified by the technical program committee, there is considerable urgency in preparing and uploading your video. Accordingly, we ask you that you please finalize your video no later than June 20, 2022. Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded. Please be sure the video includes the title of the paper, the authors, and a mention to MeMeA 2022. Videos that are not received by the deadline will be considered no-shows in accordance with the non-presented paper policy.

• Visit the Speaker Submission Webform at the following URL: [This will be individually emailed to all virtual authors]
• Choose which author is the presenting author
• Fill out your Speaker Information
  1. Optional
     1. Upload a Speaker headshot photo
     2. Include a Speaker Biography in the available text field

• Upload your Presentation Data
  1. video in mp4 format (max of 750MB is allowed)
  2. Upload PDF of your presentation slides (Optional)
  3. Upload your pdf of your poster (Mandatory for Posters)
• Wait for your video to finish uploading into the system
• Submit the form by selecting the Submit button at the bottom of the screen
• A confirmation message will be presented upon successful submission and a confirmation will be emailed to you
  1. Be sure to retain this information in case you need to make future updates to your submission

Day of Zoom Instructions

Zoom Link:  [This will be individually emailed to all virtual authors]

Your live zoom session will feature the playback of the presentation videos. These presentations will be played directly from the hosts’ computer, speakers do not need to handle this. As a speaker, you will be added as a panelist role within the zoom platform.

We ask that all speakers join their live session at least 15 minutes early to ensure the set-up is confirmed to your requirements and that there are no issues prior to the meeting beginning.

Should you have any specific requests for your live zoom session that have yet to be discussed, please email me directly for discussion and confirmation.

You can also reference the newly released Zoom training videos to look further into any questions you may have as well.

Zoom Training Videos